Milestones

Status: In Progress

Two vendors have been selected to go through the sandbox stage. However, this is not going to be a traditional sandbox process. Instead, vendors will be onsite for a few days and provide a detailed workshop of their software. FM staff will have the opportunity to perform some of the tasks shown and ask questions1.

Status: Completed

A group of vendors has been carefully selected to commence product presentations and demonstrations starting in October. We will cordially invite interested parties to join these sessions and contribute their insights and opinions through survey participation.

Status: Completed

The Request for Proposal (RFP) Has been posted in Bonfire. FMTS, in conjunction with Procurement, will be going through and score the documents submitted by vendors.

A shortlist of vendors were asked to present and demonstrate their product.

Status: Completed

Definition: A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.

FMTS, in conjunction with Procurement and Michel Theriault from FM Insight Consulting, will start building the RFP. User interviews, documents and knowledge from the RFN will be used for this process. Completion target date is June 2023.

Status: Completed

Definition: Request for needs (RFN) is the process to communicate a need for services. The RFN invites relevant vendors to submit a proposal to meet the desired need. More specifically, the RFN is a document that explains a project’s needs and asks for proposed solutions from potential vendors.

Early in December the Procurement team and FMTS started to interview vendors that submitted/applied documentation for the RFN.

We had an excellent turnout of relevant vendors for this process and gather valuable information that will be key to build the Request for proposal (RFP) starting in January.

13 vendors were interviewed, most of them are major players in the CMMS business. Some of the vendors and integrators that were interviewed are IBM Maximo, Archibus, Limble, Cityworks, JLL, TMA

Status: Completed

Request for needs(information) document is completed and posted!

Definition: Request for needs (RFN) is the process to communicate a need for services. The RFN invites relevant vendors to submit a proposal to meet the desired need. More specifically, the RFN is a document that explains a project’s needs and asks for proposed solutions from potential vendors.

Status: Completed

Michel Theriault successfully interviewed over 20 Avantis users, super users and administrators and provided an excellent requirements document that will be used for the RFN and RFP processes.

Status: Completed

Michel Theriault, Strategic Advisor from FM Insight Consulting Ltd. was contracted to help us gather requirements, advise and provide documentation to be used for the RFN and RFP processes.

Status: Completed

Procurement Strategy Development (Two-Stage: Application & Implementation) was defined.

Status: Completed

During this period FMTS completed market research and vendor demonstrations 

Status: Completed

FMTS team completed and reviewed the project charter 

Status: Completed

Avantis Wind-down service model planning (internal and with vendor)

Status: Completed

Notification of end-of life timeline from Avantis account representative