Scope of work
Examine and document future enhancements requirements in processes & capabilities and prioritize for recommended solution. Replace Avantis Maintenance Management System while maintaining consistent functionality for users. Provide robust training and documentation resources for users with appropriate change management approaches.
- Work Request & Work orders – create, plan, view, schedule & print if required
- PMs – create, plan, generate work orders automatically based on equipment schedules
- Entities – robust parent/child structure – create, capture costs, document locations, utilize bar codes, and campus assignment areas/zones
- Inventory – inventory management, issue, receive, replenish, pick lists, tool crib materials
- Time cards – seamless data capture that references a work order, see requirements from Labour Management Replacement project
- User experience – platform, user profiles, menus, reporting, dashboards/analytics, network printing, etc.
- Administration & Security – user security, LDAP authentication, data integrity
- Distributed Labour Rates - effective dating, assign to individuals for cost tracking on work orders
- Integrations to PeopleSoft Financials & Mustang Market – labour, material, vendors, speed codes, purchase orders/requisitions
- Data migration from Avantis to new MMS (create guidelines)
- Mobile app – view & create work orders, capture and view photos, enter time cards, read bar codes and/or QR codes, issue stores material
- Documentation - current business processes and new processes
- Testing – test plans, validation of data migration and expected functionality
- Training – system administrator, end-user for routine and non-routine capabilities
- Implementation – coordination with vendor consultant/Project Manager
- Lessons Learned – findings and related opportunities for improvement
- User feedback solicitation after implementation and continuous improvement strategy
- Document items that will considered and prioritized for future phases, related processes
